Community Scheme Administration

Community Scheme and Home Owners Association Management -
“Property Management you can Trust”

This department consists of competent portfolio managers with more than 30 years experience in the professional management and administration of Community Schemes and Home Owners Associations. We provide a comprehensive and tailored property management service to all our clients.

Our personal dedicated financial department strives to provide professional financial reporting and administration and are always willing to walk the extra mile for our clients. They ae assisted by admin staff and a relationship manager.

We are fully registered with the Estate Agency Affairs Board (“EAAB”), the National Association of Managing Agents (“NAMA”) and the council for Debt Collectors. Our department covers the full management requirements of Sectional Title Bodies Corporate and Homeowners Associations (HOA’s) and consists of the following features:

  1. Collections:
    • Billing and distribution of owner levy statements by email or post
    • Collection of levies and monthly charges
    • Liaising with attorneys appointed to manage legal collections
  2. Financial Management:
    • Payment and accounting for approved expenses, including salaries/wages, municipal accounts, and contractors
    • Preparation of the Annual Budget of Income and Expenditure
    • Monthly financial reporting, arrears and credit control, investment account and bank statement(s)
    • Annual audit preparation
  3. Administration and Advisory Services:
    • Preparation of meetings and circulation of notices, minutes, and circulars
    • Technology-driven online or in person meetings can be organized and facilitated for Trustees and other parties, meeting the requirement of the client
    • Arranging and attending to Board meetings, Annual General Meeting and General Meetings
    • New property registrations and Clearance Certificates
    • Communicating and attending to maintenance and contractors
    • Attending to registration of Insurance claims. We make use of fully accredited brokers, who are qualified to make a needs assessment and provide recommendations and advice to our clients.

We know what works. We have developed a proven hands-on approach to management, and we are 100% committed to excellence and offering a quality service to our valuable clients.

Contact us today and make Primo Properties Community Scheme Management your company of choice.